Confirmation and Deposit

NMIT will provide the client with details of their tentative booking in writing.

Tentative bookings will be held for ten (10) working days after the original booking enquiry. To confirm a booking, a signed copy of the terms and conditions and a 25% deposit is required within that ten (10) working day period. Should written confirmation not be received by the due date, NMIT reserves the right to cancel the tentative booking and accept other bookings.

Payment

Full payment (less the deposit paid) is required five working days prior to the event.

Charges and GST

The event charges are based on the prices quoted. Where the client requires changes to the event, NMIT will review quote for any price changes.

All prices and charges given are inclusive of Goods and Services Tax.

Surcharges

A 15% surcharge applies to all weekend functions and 30% surcharge applies to all public holidays. These charges are listed in the ‘Booking Detail Confirmation’ form.

Cancellation Policy

Cancellation of an event must be advised in writing. All deposits paid are non refundable. In addition, the following cancellation fees apply if the event is cancelled:

• More than 30 days notice – the deposit will be forfeited.
• Within 30 days notice – in addition to the forfeited deposit, an additional 10% of the quoted event charge. (NMIT may waive part of the cancellation fee if the conference rooms are rebooked.)
• Within 7-14 days notice of the event date, 50% of the quoted event price will be charged.
• Within less than 7 days notice prior to the event, the full quoted price is charged.

Event Details & Catering

Final confirmation of event details and menu selection must be received in writing ten (10) working days prior to the event.

Food and Beverage Policy

No food or beverage of any kind will be permitted to be brought into the conference centre for consumption at any event or function.

No Responsibility

NMIT is not responsible for:

• The theft, damage or loss of any goods brought into the conference centre; or
• Food brought into the event and any effect of it afterwards.

Indemnity

The client is responsible for and must indemnify NMIT for:

• Loss or damage to NMIT arising out of their use, or any person attending the event.
• Any additional cleaning requirements that NMIT considers to be in excess of general cleaning.

Public Liability Insurance

The hirer is responsible for public liability insurance. The hirer must provide NMIT with a copy of the ‘Certificate of Currency’ in respect of public liability insurance for a minimum of $10,000,000.